JOB DESCRIPTION:
Advancement Assistant
Reports to: Director of Advancement
Schedule: Full-time position, some morning, evening, and weekend work required
• Administrative support
- Answer phones for the Advancement Office and for the Director of Advancement
- Keep calendar for the Director of Advancement
- Set up meetings, coordinate scheduling dates with the school calendar manager
- Proof, edit, and format solicitation letters and other mail pieces
- Maintain filing for Advancement Office
• General support for the Advancement Office
- Provide customer service by directing inquiries from phone and front desk
- Oversee general office projects and support needs, including ordering of office supplies
- Manage proofing process, routing written pieces through the proper channels
• Database work
- Enter all gift pledges and produce pledge letters
- Input relevant information in database for prospect tracking
- Code student records with sports, advising connections, and other relevant data
- Provide back-up for Advancement Database Administrator for gift entry and acknowledgement
- Assist with upkeep of information in database in coordination with Advancement Database Administrator
• Events work
- Assist the Coordinator of Parent Relations with the Annual Parents’ League Auction- managing the database, tracking RSVPs, creating pushpages, proofing the catalog, ordering supplies, and executing other tasks as assigned
- Assist with the organization and management of events and meetings, occasionally early mornings, evenings, or weekends
- Assist Director of Alumni Programs with golf tournament and other annual events
- Maintain weekly schedule of upcoming events to share with office
Requirements
The ideal candidate will have strong knowledge of independent schools and advancement operations and must also possess excellent administrative, organizational, interpersonal, and communication skills. Strong computer skills are required in Microsoft Word, Excel, and PowerPoint. Understanding of fundraising and prospect management database (The Raiser’s Edge) a plus. Candidate must be able to handle multiple tasks in a fast-paced office atmosphere.